APEX Book a demo

PRODUCT FILM · 85 SECONDS

Your customers email their orders.
Your team retypes every one.

APEX was built to end that. This is 30 days of one customer's real order queue — Clarus Adventure — reading, scoring and filing 2,458 purchase orders without a single one typed in by hand.

THE PROBLEM

Your customers email their orders.
Your team retypes every one.

APEX was built to end that.

LAST 30 DAYS

2,458

purchase orders arrived last month. Nobody typed one in.

THE REVIEW SCREEN

The document goes in.
Structured order data comes out.

The customer's PO sits on the left exactly as it arrived. APEX's extracted fields sit on the right — PO Number, Order Date, Total and Currency pulled straight off the document, ready for a reviewer to confirm in seconds.

APEX review screen showing a customer's purchase order document on the left and the matching extracted NetSuite order fields on the right. Customer name, address and email addresses are blurred.
PO Number Order Date Total Currency

Real screen from the running app. Customer name, address and email addresses are blurred before this image ever leaves the product.

EVERY ORDER, SCORED

Every order scored.
The unsure ones get a human.

Each extraction lands with a confidence score. High-confidence orders move straight through; anything uncertain gets flagged for a person before it goes anywhere near NetSuite.

96% confidence 85% confidence 24% — needs review
APEX queue dashboard KPI tiles showing orders needing review, completed today, errors, and active orders.

THEN IT'S DONE

One click. Into NetSuite.

Exported to NetSuite — SO0599545
TIME TO COMPLETE: 8M

HOW IT WORKS

Four steps. Every order.

  1. 01

    Order arrives

    APEX watches your order inbox every 5 minutes, around the clock — or your team drag-and-drops a file.

  2. 02

    AI reads it

    Claude reads the document like a person and extracts customer, PO number, dates, address and every line item.

  3. 03

    Your team reviews

    One screen: customer and items already matched, customer history alongside. Confirm or correct in seconds.

  4. 04

    NetSuite order

    One click creates the sales order in your NetSuite account, linked to the original document for a full audit trail.

ON EVERY ORDER

The same five checks, every single time.

✓Learns repeat customers — matches them instantly
✓Translates customer SKUs and branch codes to yours
✓Blocks duplicate orders, two layers deep
✓Flags stock and warehouse restrictions up front
✓Nothing reaches NetSuite without human approval — every order gets a person's sign-off before it's final.

WHAT WE MEASURE

Numbers pulled straight from production.

4.2s
AI extraction, median
90% under 10s · 2,747 orders / 90 days
4 min
Email received → ready to confirm, median
6,158 orders / 90 days
2,346
orders timed, last 30 days
with a completed NetSuite sales order

HANDS-ON TIME, PER ORDER

Seconds, not minutes.

Manual entry runs 5–10 minutes of hands-on time per order. With APEX, reviewing and confirming an already-filled screen takes under a minute.

Manual entry (before)
5–10 minutes
Review with APEX
Under 1 min

At 2,346 orders a month, that's roughly 156 hours a month handed back — the conservative end of the range.

OVER TIME

The same charts our own team watches.

Daily Volume chart showing purchase orders received, completed and errors per day over roughly one month.
Confidence Over Time chart tracking AI extraction confidence scores across the same period.
71% avg. confidence at landing 80% avg. at submission 51% land at 85%+ review adds +7 pts

ALSO BUILT IN

What's underneath.

✓Native NetSuite API
✓Item substitution rules
✓Fast customer mapping
✓Duplicate prevention
✓Automated confirmations
APEX

2,381 sales orders  ·  0 errors  ·  30 days

See your own order flow running through APEX — a live queue, your actual NetSuite setup, and what a typical week looks like once it's automated.

Book a demo →