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PO → NETSUITE, AUTOMATED

Purchase orders that
file themselves.

APEX Document Processor reads inbound purchase order emails the moment they land, extracts every line item with AI, matches them against NetSuite — and only taps a human on the shoulder when something actually needs a second look.

Book a demo See how it works ↓
PDF·CSV·XLSX ·Multiple mailboxes·Any brand

THE PIPELINE

From inbox to invoice‑ready,
in four steps.

  1. 01

    Email arrives

    A PO lands as a PDF, CSV, or spreadsheet in any of your connected mailboxes — one per brand, region, or account. Nothing to forward, nothing to babysit.

  2. 02

    AI extracts the order

    Claude reads the attachment and pulls out the customer, PO number, line items, quantities, and pricing — with a confidence score attached to every order.

  3. 03

    Matched against NetSuite

    Customer and item matching runs automatically, using saved mappings and substitutions. Anything uncertain — no item match, a price that doesn't line up, a possible duplicate — gets flagged instead of guessed.

  4. 04

    One click to NetSuite

    A reviewer sees the source document next to the extracted order, fixes anything flagged in seconds, and pushes it straight through as a Sales Order. No re-keying, ever.

THE REVIEW SCREEN

Source document and order,
side by side — always.

FW: Purchase Order
NetSuite Sales Order NS Connected
Customer
PO Number
Delivery Date flagged
Total
Create Sales Order →

WHAT'S INSIDE

Built for the team that
actually processes the orders.

Multi-mailbox ingestion

Connect every brand or region's order inbox. APEX Document Processor triages all of them into one queue, tagged and color-coded by mailbox.

AI extraction & confidence

Every order arrives with a confidence score — so your team knows exactly which ones to double-check and which to trust.

NetSuite matching

Customer mappings, item substitutions, and price levels are learned over time, so fewer orders need a manual touch every week.

Side-by-side review

The source PO and the extracted sales order sit next to each other. Verify, correct, push — without ever opening the original file.

Live ops dashboard

Needs review, done today, errors, active now, average turnaround — the health of the entire queue, at a glance.

Audit trail & admin

Every reply and forward is logged against the order. Role-based access, mapping rules, and reporting are built in, not bolted on.

THE IMPACT

What the queue looks like
once APEX Document Processor is running it.

6.9h → 4m
avg. time from inbox to NetSuite
96%
orders extracted with high confidence
0
line items re-typed by hand
24/7
mailboxes triaged, every day

Illustrative figures based on typical order volumes — your team's numbers will depend on order mix and mailbox volume.

See your own order flow
running through APEX Document Processor.

We'll walk through a live queue, your actual NetSuite setup, and what a typical week looks like once it's automated.

Book a demo →