PRODUCT FILM · 85 SECONDS
Your customers email their orders.
Your team retypes every one.
APEX was built to end that. This is 30 days of one customer’s real order queue — Clarus Adventure — reading, scoring and filing 2,458 purchase orders without a single one typed in by hand.
THE PROBLEM
Your customers email their orders.
Your team retypes every one.
APEX was built to end that.
LAST 30 DAYS
purchase orders arrived last month. Nobody typed one in.
THE REVIEW SCREEN
The document goes in.
Structured order data comes out.
The customer’s PO sits on the left exactly as it arrived. APEX’s extracted fields sit on the right — PO Number, Order Date, Total and Currency pulled straight off the document, ready for a reviewer to confirm in seconds.
Real screen from the running app. Customer name, address and email addresses are blurred before this image ever leaves the product.
EVERY ORDER, SCORED
Every order scored.
The unsure ones get a human.
Each extraction lands with a confidence score. High-confidence orders move straight through; anything uncertain gets flagged for a person before it goes anywhere near NetSuite.
THEN IT’S DONE
One click. Into NetSuite.
HOW IT WORKS
Four steps. Every order.
01
Order arrives
APEX watches your order inbox every 5 minutes, around the clock — or your team drag-and-drops a file.
02
AI reads it
AI reads the document like a person and extracts customer, PO number, dates, address and every line item.
03
Your team reviews
One screen: customer and items already matched, customer history alongside. Confirm or correct in seconds.
04
NetSuite order
One click creates the sales order in your NetSuite account, linked to the original document for a full audit trail.
ON EVERY ORDER
The same five checks, every single time.
✓Learns repeat customers — matches them instantly
✓Translates customer SKUs and branch codes to yours
✓Blocks duplicate orders, two layers deep
✓Flags stock and warehouse restrictions up front
✓Nothing reaches NetSuite without human approval — every order gets a person’s sign-off before it’s final.
WHAT WE MEASURE
Numbers pulled straight from production.
4.2s
AI extraction, median
90% under 10s · 2,747 orders / 90 days
4 min
Email received → ready to confirm, median
6,158 orders / 90 days
2,346
orders timed, last 30 days
with a completed NetSuite sales order
HANDS-ON TIME, PER ORDER
Seconds, not minutes.
Manual entry runs 5–10 minutes of hands-on time per order. With APEX, reviewing and confirming an already-filled screen takes under a minute.
At 2,346 orders a month, that’s roughly 156 hours a month handed back — the conservative end of the range.
OVER TIME
The same charts our own team watches.
ALSO BUILT IN
What’s underneath.
✓Native NetSuite API
✓Item substitution rules
✓Fast customer mapping
✓Duplicate prevention
✓Automated confirmations
2,381 sales orders · 0 errors · 30 days
See your own order flow running through APEX — a live queue, your actual NetSuite setup, and what a typical week looks like once it’s automated.
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